SUFS Expense Tracker

Category review

Every line on the form, by what you decided about it.

Mark lines in the category tree. A status set on a category or type applies to everything under it unless a line has its own.

2025-26 money

Purchases dated Jul 1, 2025 – Jun 30, 2026.

Needs details

Used lines with no provider yet, expenses missing a provider, date or amount, and expenses still assigned to several students. Receipts are tracked under "Still to submit".

Still to submit for 2025-26

To check

Lines you flagged to look into.

Program and age notices

Logged expenses whose form line isn't offered under a student's program (red), or that are unusual for the student's age (amber). Ages come from birth year only.

Ideas not yet reviewed

Types that commonly fit a home-education family and have no decision yet. These are prompts to look around the house and the bank statement, not eligibility rulings.

Status: Routine we submit this regularly · Used bought or used, not every time · To check look into it · Not for us ruled out. An underline means the status is inherited from the level above.

Log an expense

Repeat expense

Adjust any date or amount below. Months that already have this expense logged are unticked.

	Date	School year	Amount	For	What was it

Date	Item	Form line	For	Amount	Status

Your data file

Export a file as a backup, to open in a spreadsheet or SQLite tool, or to move your data into the offline copy of this tracker. Import a file exported from either copy.

Import a file…

The .json file is the complete record: decisions, log, students and the list of attached files (not their contents). The .zip holds that .json plus every attached receipt and report, and is the backup to keep once you attach files. The .sqlite file has tables status, log, file, meta and form_line (the full category list) plus a log_readable view, for any SQLite tool; making or reading one loads a SQLite library from the internet the first time. The .csv is the expense log for a spreadsheet and can't be imported back. Import accepts .json, .sqlite, or a .zip holding either (with its files).

Students

Each student's scholarship program decides which form lines are offered to them. Birth year is used for age notices.

Files to organize

Drop receipts, invoices, photos or whole folders here and sort them out when you have a minute. Each file is read for its date, amount and vendor and matched to your expenses.

Drop files or folders here, or Add files… Add a folder…

Reports and other files

Evaluations, progress reports, plans and anything else you keep for your own reference. They stay with the tracker and are never part of a claim; receipts belong with their expenses on the Submissions tab.

Deadlines and paperwork

2025-26: purchases dated Jul 1, 2025 – Jun 30, 2026. Reimbursement requests accepted until Oct 31, 2026.
2026-27: purchases dated Jul 1, 2026 – Jun 30, 2027. The current FES-UA handbook lists the request window as Jul 1, 2026 – Jul 31, 2027, three months earlier than this year.
Receipts need the full transaction date (MM/DD/YY) and the amount paid.
An invoice must show it was paid in full (stamp, "paid in full", or zero balance) and how it was paid.
Not sure an item qualifies? SUFS takes a pre-authorization request before you buy.
Services paid in advance: request within 4 months, or up to a year if the provider confirms the payment is non-refundable.
Lines marked vendor ask for the store or vendor; lines marked provider + date ask for the service provider and service date.
The form has its own Sales Tax category. Check how taxable receipts should be split before submitting.

Sources: SUFS UA reimbursement page · FES-UA Family Handbook · your category finder. Checked Oct 1, 2026. Verify on the SUFS site before relying on a date.

About the category list

Programs: FES-UA Family Empowerment Scholarship for Students with Unique Abilities · FES-EO FES for Educational Options · FTC Florida Tax Credit Scholarship · PEP Personalized Education Program.

The category list comes from your exported catalog: 30 categories, 91 types, 383 lines, each tagged with the programs that offer it. Your export appears to come from a FES-UA account, so every category in it is offered to FES-UA. It can tell when a line is not offered under another program, but lines that exist only for FES-EO, FTC or PEP aren't in it. One type under Instructional Material was hidden by the SUFS API and isn't shown.

This is the offline copy: it saves in this browser's local storage. Export a file to back up or move your data; import it into another copy of this page.